Your HVAC business,
fully handled.
Receptra AI is two things in one — a 24/7 AI voice receptionist that never misses a call, and a complete business management platform that replaces your job management software.
Answers calls · books jobs · captures leads · manages your team · 24/7
Always available. No exceptions.
Missed calls. Every caller answered.
Cost reduction vs. human receptionist.
Platform for calls, jobs, leads & billing.
The full platform
Not just an answering service.
An entire business operating system.
Other AI receptionists just answer calls. Receptra AI answers calls AND runs your entire operation — from the first ring to the paid invoice.
AI Voice Receptionist
Sara answers every call 24/7 in natural, conversational English. Callers never know it's AI — unless you tell them.
- Answers every call in under 1 second
- Triages emergencies instantly
- Books service visits with full details
- Captures leads from every query
- Transfers to human on request
- SMS confirmations to every caller
- Works nights, weekends, holidays
Business Management Platform
A full client portal that replaces your job management software — built right in. Manage your entire operation from one dashboard.
- Dashboard with revenue recovered tracking
- Appointments, callbacks & emergency logs
- Lead pipeline with conversion tracking
- Client directory built from call history
- Technician scheduling & calendar
- Quote creation & SMS delivery
- Invoice generation & payment tracking
The problem
Every missed call after 5 PM is a lost job
HVAC customers don't wait. When their AC dies at 8 PM, they call the first company that answers. If that's not you, it's your competitor.
Without Receptra AI
- $3,000–$4,000/month receptionist salary
- After-hours calls go to voicemail
- Emergency calls missed overnight
- Missed calls = lost $1,000+ jobs
- Paying for job management software on top
- No visibility on leads that didn't convert
- Manual quotes, invoices, follow-ups
With Receptra AI
- Fraction of the cost, 24/7 coverage
- Every call answered in under 1 second
- Emergencies escalated to on-call tech instantly
- 0 missed calls, 0 missed jobs
- Full business platform built in — no Jobber needed
- Every lead captured and tracked automatically
- Quotes and invoices sent in one click
Live demo
Watch Sara handle a real HVAC call
Emergency detected, technician alerted, customer confirmed — all in under 30 seconds.
Want to experience the real thing?
How it works
Up and running in 24 hours
Three steps. No IT team. No new hardware required.
-
01
Forward your number
Forward your existing business number to Receptra AI. Under 5 minutes — no new hardware, no downtime.
-
02
Sara handles every call
Sara answers, triages emergencies, books visits, captures leads, and manages queries — 24/7, in natural English.
-
03
Run everything from your portal
Your dashboard shows every call, lead, job, quote, and invoice. Assign technicians, send quotes, track revenue — all in one place.
Features
Everything your business needs. Nothing it doesn't.
24/7 Call Answering
Sara answers every call within one ring — 2 AM, Christmas morning, peak season, all of it. Natural, warm, human-sounding conversation. Callers never feel like they're talking to a bot. When your competitor's voicemail picks up, your customer gets Sara.
Emergency Triage
No AC in extreme heat? System on fire? Sara detects emergencies and alerts your on-call tech instantly with full caller details.
Lead Pipeline
Every caller who doesn't book is automatically captured as a lead. Track them through New → Contacted → Converted with revenue forecasting.
Technician Scheduling
Weekly calendar per technician. Assign jobs, track availability, see who is free before booking a visit — no scheduling conflicts.
Quotes & Invoices
Build line-item quotes after site visits, send to customers via SMS link, convert approved quotes to invoices, and track payments.
Appointment Booking
Sara books service visits directly into your calendar with full details — morning or afternoon slots, SMS confirmations sent automatically.
Revenue Dashboard
See total calls answered, jobs booked, revenue recovered, and open lead value — all in real time. Know your ROI every day.
Human Transfer
Callers can request a real person at any time. Sara transfers during business hours or logs a callback request for after hours.
Pricing
One platform replaces your receptionist and your operations software
One missed HVAC job pays for months of Receptra AI. No contracts, cancel anytime.
- 24/7 call answering
- 350 minutes/month
- Emergency triage & escalation
- Appointment booking
- SMS confirmations
- Full client portal
- Appointments & callbacks
- Lead pipeline
- Google Calendar sync
- Everything in Starter
- 750 minutes/month
- CRM integration
- Technician scheduling
- Quotes & invoices
- Client directory
- Revenue dashboard
- Priority support
- Everything in Growth
- 1,250 minutes/month
- Custom call flows
- Multi-location support
- Advanced reporting
- White label available
- Dedicated account manager
Setup fee: $299 one time · 14-day free trial · Cancel anytime
FAQ
Common questions
No — Receptra AI's built-in platform covers everything Jobber does for most HVAC businesses: client management, job scheduling, technician assignment, quotes, and invoices. On our Growth plan we also offer direct your existing job management software integration if you prefer to keep using them.
Sara detects emergencies automatically — no AC, system down, gas smell, fire — and immediately alerts your on-call technician via SMS with the caller's full details. The call is logged in your portal under Emergencies with full status tracking.
Yes. You keep your existing number and simply forward calls to Receptra AI. Takes under 5 minutes — no new hardware, no SIM cards, no downtime for your business.
A human receptionist costs $3,000–$4,000/month. Add a job management platform and you're at $3,200–$4,200/month for a solution that only works 8 hours a day. Receptra AI starts at $297/month, works 24/7, and includes the business platform built in.
Every caller who asks a question but does not book is automatically captured as a lead — name, phone, and reason extracted from the call. Leads appear in your portal in a Kanban pipeline: New, Contacted, Follow up, Converted. You can see the estimated revenue from open leads at a glance.
Yes. All call data is encrypted in transit and at rest. Recordings are accessible only through your secure client portal. We comply with all US data privacy regulations including TCPA call recording disclosure requirements.
Get started
Your HVAC business,
fully handled.
Talk to Sara right now — in your browser. No sign-up, no commitment. See exactly how she handles calls and runs your operation.
- Set up in 24 hours
- No hardware required
- 14-day free trial
- Cancel anytime